🛡️ Defensible Hiring AI

Make Your AI Hiring Legally Defensible in 60 Seconds

Our institutional memory API provides instant, complete evidence when you're challenged by EEOC, candidates, or regulators.

See Live Demo View Pricing

⚠️ The $500K Problem

Your company uses AI to screen 10,000 job applicants.

One year later: "I'm filing an EEOC complaint for AI discrimination..."

Can you prove what AI you used? What disclosures you made? Why you rejected them?

Without institutional memory: $50K-500K in legal costs, discovery hell, potential fines.

✅ The 60-Second Solution

One API call. Complete audit pack. Case closed.

GET /api/audit-pack/generate?candidate_id=john.doe@email.com

Returns: Every AI system used, every decision made, every disclosure delivered, complete timeline.

Your legal team has everything. Your company is defensible.

⚖️ Is This Legally Required in Your State?

Short answer: If you hire in NYC, California, Illinois, Colorado, or the EU - YES, compliance is MANDATORY.
If not? You're next. Regulations are spreading fast.

🚨 MANDATORY NOW

  • New York City: Local Law 144 (since Jan 2023)
  • California: AB 2013 (since Jan 2024)
  • Illinois: AI Video Interview Act (since 2020)
  • Colorado: AI Act (effective Feb 2026)
  • European Union: AI Act (phased rollout)

⚠️ Non-compliance penalties: $500-$1,500 per violation in NYC alone

⏰ COMING SOON

  • • Washington (bill pending)
  • • Massachusetts (proposed)
  • • New Jersey (under review)
  • • Federal AI Act (proposed)
  • • 12+ other states drafting legislation

📈 Experts predict 20+ states by 2027

💡 EVEN IF NOT REQUIRED...

You still face legal risk from:

  • EEOC: Can sue for discrimination without specific AI laws
  • Interstate hiring: If you hire NY/CA candidates, you must comply
  • Future-proofing: Better to be compliant before your state passes a law
  • Competitive advantage: Show candidates you're transparent

🎯 Who MUST Comply Right Now?

✓ You have offices in NYC, CA, IL, or CO
Mandatory compliance with state laws
✓ You hire remote workers in those states
Laws apply to candidate location
✓ You use AI screening of any kind
Resume parsers, video analysis, scoring tools
✓ You're an ATS vendor serving multi-state clients
Your customers need compliance tools

The Market Opportunity

73%

of companies use AI in hiring

$250K

Average cost of discrimination lawsuit

2025+

NYC, EU, California AI disclosure laws

🔒 Zero-Storage Architecture

We DON'T store your candidate data. Ever.

❌ What We DON'T Store:

  • ❌ Candidate names, emails, phone numbers
  • ❌ Resumes or CVs (no PDFs, no text)
  • ❌ Interview recordings or transcripts
  • ❌ Compensation data or salary history
  • ❌ Internal notes or comments
  • ❌ Any personally identifiable information (PII)

If we get hacked: Attackers get timestamps and hashes. No resumes. No names. Nothing they can sell.

✅ What We DO Store:

  • ✅ Timestamps (when events happened)
  • ✅ Hashed IDs (anonymized candidate references)
  • ✅ AI scores & recommendations
  • ✅ Decision justifications & business reasons
  • ✅ Compliance proof (disclosures sent, audits passed)
  • ✅ Links to YOUR ATS (where the real data lives)

Your candidate data stays in YOUR ATS. We just prove what you did with it.

🎯 How It Works

1

Candidate applies to your ATS

→
2

We log the EVENT (not the data)

→
3

When sued, we fetch from YOUR ATS

→
4

Generate audit pack & delete

Result: You get full lawsuit protection with ZERO data breach risk from our side.

💡 Why This Matters

Other compliance tools? They copy your resumes, videos, and notes into their database.
If THEY get hacked, YOUR candidates' data is exposed.

We're different. We only store audit trails—timestamps, decisions, justifications.
The actual candidate data? It stays in YOUR ATS where it belongs.

🎬 See Defensible Hiring AI in Action

Watch how we generate court-ready audit trails in 60 seconds

Ready to protect your hiring decisions?

Try the Live Demo Generator →

Generate a sample audit pack in 60 seconds • No signup required

💰 Pricing: AI Hiring Audit Trail Recovery

One-time fee. Complete documentation package. Delivered in 2 weeks.

Basic Recovery

$2,500

Perfect for single AI screening tool (HireVue, MyInterview, etc.)

💡 Recover missing audit trails
Complete documentation package
Defensible in EEOC investigations
Delivered in 2 weeks

  • AI screening tool audit trail analysis
  • Documentation gap assessment
  • Standard audit trail templates
  • EEOC response documentation
  • Email support (2 weeks)
Get Started

Standard Recovery

$3,500

Most popular - Multiple AI tools + complete documentation

⭐ Recommended

💡 Complete audit trail recovery
Custom documentation for your tools
Defensibility binder included
Team training on maintaining trails

  • Everything in Basic, PLUS:
  • Custom audit trail documentation
  • EEOC investigation response kit
  • 1-hour documentation training
  • Complete defensibility binder
  • Priority support
Get Started

Premium Recovery

$5,000

Urgent/Active EEOC complaints - Expedited delivery

💡 Emergency audit trail recovery
Complete package in 1 week
EEOC response ready
Ongoing support included

  • Everything in Standard, PLUS:
  • Expedited delivery (1 week)
  • EEOC complaint response coordination
  • Quarterly documentation reviews (3 months)
  • Priority phone + email support
  • Updates as tools/regulations change
Get Started

📦 Optional Add-Ons

🔄 Ongoing Monitoring

$500/month
  • ✓ Quarterly policy reviews
  • ✓ Updates when laws change
  • ✓ Monthly compliance newsletter
  • ✓ Unlimited email support
  • ✓ Annual re-audit

🚨 Emergency EEOC Response

$1,500/one-time
  • ✓ Active complaint response
  • ✓ Documentation preparation
  • ✓ Expert witness coordination
  • ✓ Response strategy consultation
  • ✓ 48-hour turnaround

Add-ons can be purchased during or after your initial audit.

💳 Payment Options

We accept PayPal and Venmo for your convenience.

💵 PayPal

CGTPA.JP@GMAIL.COM

📱 Venmo

@YourVenmo →

After payment, we'll send your service agreement and schedule your kickoff call within 24 hours.

📄 See What You're Actually Getting

Download a sample audit pack to see exactly what you'll submit to the EEOC or court when challenged.

📥 Download Sample Audit Pack (PDF)

Real format. Redacted data. This is what proves compliance in 60 seconds.

✅ Available Now - Limited Spots This Month

We're accepting 5 new clients in January 2026 for audit trail recovery. Get your documentation package delivered WITHIN 48 HOURS!

🚨 I NEED Audit Trail Recovery IMMEDIATELY

Facing EEOC complaint? Internal audit found gaps? Missing documentation for AI screening tools?

Contact Me NOW →

48-hour turnaround available. Response within 2 hours for urgent requests.

🔗 Works With Your Existing ATS

We integrate with all major applicant tracking systems via webhooks.

Greenhouse
Lever
Workday
BambooHR
Ashby

Don't see yours? We build custom integrations in 1 week. Any ATS with webhook support works.

🔒
Bank-Level AES-256 Encryption
✓
GDPR Compliant
📊
99.9% Uptime SLA
🛡️
SOC 2 Type II (In Progress)

Meet the Founder

John Polhill III - Founder

Hi, I'm John Polhill III

I built Defensible Hiring AI after seeing too many recent companies get blindsided by AI hiring lawsuits they couldn't defend—simply because they didn't keep records.

With a 30-year background in ATS Development across Startup, SMB, and Fortune 10 companies' recruitment roles, I've personally been subjected to lawsuits and investigations due to companies' inability to track a candidate's journey through the hiring process. I saw firsthand how lack of documentation turns minor complaints into six-figure legal battles.

Now we're protecting companies in NYC, California, and Illinois from $500K+ lawsuits with instant, automated audit trails that document every hiring decision from day one.

in Connect on LinkedIn 📧 Email Me Directly

🚀 Ready to Protect Your Company?

We work with qualified companies who need AI hiring compliance NOW.

Request Access

Response Time: 24 hours for qualified requests • Questions? See FAQ

⚖️ Important Legal Disclaimer

NOT LEGAL ADVICE: Defensible Hiring AI provides technical documentation and audit trail recovery services for AI hiring screening tools. We are NOT attorneys and do not provide legal advice, legal representation, or compliance consulting services.

OUR SERVICE: Our Institutional Memory API and audit trail recovery services help you document and organize technical records related to your AI screening tools (HireVue, MyInterview, Spark Hire, etc.). We create documentation packages that help you respond to inquiries, but we do not interpret laws, provide compliance opinions, or advise on legal strategy.

CONSULT YOUR ATTORNEY: All companies using AI hiring tools should consult with qualified employment law attorneys regarding:

  • Compliance with federal, state, and local AI hiring regulations (NYC Local Law 144, CA AB 2013, IL HB 2557, etc.)
  • EEOC guidance interpretation and application to your specific situation
  • Response strategies for complaints, investigations, or audits
  • Legal requirements for bias audits, candidate notifications, and record retention

WHAT WE DO vs. WHAT LAWYERS DO:

✅ We Provide:

  • • Technical documentation services
  • • Audit trail recovery and organization
  • • Documentation templates and frameworks
  • • Technical record-keeping systems
  • • Response preparation assistance

⚖️ Your Attorney Provides:

  • • Legal advice and representation
  • • Compliance opinions and interpretations
  • • Legal strategy for EEOC responses
  • • Defense in litigation or investigations
  • • Regulatory compliance guidance

NO ATTORNEY-CLIENT RELATIONSHIP: Use of our services does not create an attorney-client relationship. Nothing on this website, in our documentation, or in our communications should be construed as legal advice. Any information we provide about laws, regulations, or compliance requirements is for general informational purposes only and should be independently verified with your legal counsel.

YOUR RESPONSIBILITY: You are solely responsible for ensuring your AI hiring practices comply with all applicable federal, state, and local laws. Our documentation services are designed to help you maintain organized records, but compliance decisions must be made in consultation with qualified legal professionals.

NO WARRANTY OR GUARANTEE: We make no representations or warranties that our documentation services will prevent regulatory action, satisfy compliance requirements, or guarantee any particular outcome in legal proceedings. All results depend on your specific circumstances and the decisions you make with guidance from your legal team.

📌 BOTTOM LINE: We help you recover and organize your AI hiring audit trails. Your lawyers help you comply with the law and defend against claims. Use both. Our service complements legal counsel—it doesn't replace it.

For questions about how our documentation services work, contact JP@DEFENSIBLEHIRINGAI.COM